WORLDWIDE Flight Services

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Facility Administrative Assistant

at WORLDWIDE Flight Services

Posted: 1/5/2020
Job Status: Full-Time/Regular
Job Reference #: 1718
Keywords: clerical, office

Job Description

Tracking Code
1718-629
Job Description

Summary:

This position supports the many administrative tasks of the respective WFS Operating Unit; assists in the scheduling of appointments and coordinates activities for WFS management personnel; types department materials, and relieves corporate officials of clerical work and minor administrative and business detail by performing the following duties:

Essential Duties and Responsibilities:

  • Reads and routes incoming mail to appropriate individual.
  • Prepares outgoing mail and correspondence, including e-mail and faxes and overnight packages.
  • Prepares cash deposits, where applicable.
  • Composes and types routine correspondence.
  • Answers, routes and screens telephone calls to appropriate individuals.
  • Greets walk in traffic and scheduled visitors and escorts to appropriate area or person.
  • Makes copies of correspondence or other printed materials.
  • Orders and maintains supplies, and arranges for office equipment maintenance.
  • Provides customer billing support and weekly stats support.
  • Provides support to Payroll Dept. with Time & Attendance to poll the time clock of weekly punches and approved edits to the time cards. Uploads hours file to payroll for processing. Enters new employees to time clock and advises of any punch issues.
  • Work closely with Corporate HR office to ensure new hire and employee separation information is sent for timely entry to respective Payroll, HR and Time & Attendance systems.
  • Assist with coordinating benefit enrollment periods and distribution of all communications.
  • Monitor uniform distribution and inventories.
  • Answers, routes and screens telephone calls to appropriate individuals.
  • Participate in any related special projects or tasks that may arise.
  • Recruit, Hire, Onboard new employees.

Required Skills

Requirements

  • Prior office experience that reflects a high level of responsibility, urgency and the ability to quickly grasp and implement new concepts.
  • Bachelor's degree in related field
  • Ability to work both independently and in a collaborative environment
  • Attention to detail and exceptional organizational and time management skills
  • Ability to prioritize and meet time sensitive deadlines
  • Excellent verbal and written communication skills
  • Strong computer skills; proficient in MS Office applications; Strong knowledge in Excel.
Job Location
SeaTac, Washington, United States
Position Type
Full-Time/Regular