State of Washington

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Tax Specialist (TS3 2019-10552) Olympia

at State of Washington

Posted: 11/18/2019
Job Status: Full Time
Job Reference #: 2610306

Job Description

Overall Job Objective


Here's your opportunity to be a key part of how we live our vision and BUILD the nation's best and most future ready workforce – starting right here at ESD!

Who We Are and What We Do
Here at the Employment Security Department (ESD), we believe in the Power to Help when people need it most. We provide economic security to the people of Washington every day and in every corner of the state. We help people find jobs, provide our communities with inclusive workforce solutions and soon we'll be providing paid family medical leave. If our mission motivates you, please apply to be a part of our team!

NOTE: This recruitment is open until filled. The hiring manager reserves the right to close the recruitment and hire at any time beyond the required seven (7) days. First review of applicants will begin 11/6/19, we encourage you to apply soon.

Why it's a great department/business unit: UI Tax & Wage ensures Employment Security can pay timely benefits to unemployed workers by collecting taxes owed by Washington employers and by striving to make sure wage-history information is available for anyone who files an unemployment claim. The Tax Accounting unit ensures that every Washington employer pays their fair share of Unemployment Insurance (UI) tax and is the only unit to correct and adjust any accounts with tax and/or wage imbalances. This unit responds to Washington state employer's request's and supports both the agency and employers. By providing this type of support, you will ensure the accuracy, efficiency, fairness and accessibility of Unemployment Insurance Benefits and UI taxes for our customers.

Position Summary: Our Strategic Response unit is seeking to hire a  full-time/permanent, senior level, professional Tax Specialist to provide UI tax services to the Washington State business community, out-of-state businesses, other state and federal agencies, and to the Tax Audit Regions, Account Management Center and Claims Centers. Your talents will be utilized across all Tax and Wage units, assigned wherever the workload requires, as needed, to support Tax and Wage efforts to provide timely service to customers. Providing senior-level professional unemployment insurance (UI) tax services to the Washington State business community, reporting agents, legal representatives, out-of-state businesses, other state and federal agencies, the Tax and Audit Regions, Account Management Center and Claim Centers.  Performing administration and/or providing direct services for a variety of UI Tax programs within the various units.  Contributing to and supporting the agency mission by ensuring that every Washington employer pays their fair share of UI tax, and UI benefit claims are paid timely and correctly.

We encourage you to learn more about our Unemployment Insurance division.


Core Daily Responsibilities:

  • Process employer tax and wage audits and amendments to comply with Title 50:
    • Research and validate waiver requests, process requests based on appropriate actions necessary to comply with agency policies and statue.
    • Research and validate refund requests, process requests based on appropriate actions necessary to comply with agency policies and statue.
  • Make benefit determinations
    • Review financial documents that have been received from either the employers or the claimant.
    • Work with other units and employers as required to determine correct and proper reporting of tax and wage information; complete and submit tax/wage adjustments to correct reporting errors and/or to support audit and claim determinations or review of records findings.
    • Submit tax/wage adjustments to correct reporting errors to support claim determination for Hours Only, Correct/Verify Wages, SWAB Wages, Missing Wages and Pseudo Employer Wages.
    • Contact employers and/or claimants via mail, email, phone and fax to request financial records for the completion of blocked benefit claims.
  • Establish employer liability under Title 50.
    • Research and establish accounts when quarterly reports are received without a valid tax identification number using information that is available in other agencies' databases and the Internet.
    • Establish Professional Employer Organization accounts (PEO) and process power of attorney form to link establish employer/client relationships.
    • Determine whether an account needs to be established, reinstated, or inactivated.  Determine whether a predecessor/successor relationship exists to ensure a correct tax rate assignment and prevent SUTA dumping.
  • Monitor and adjust tax rates and benefit charges
    • Monitor tax rates and benefit charges for mathematical accuracy and statutory compliance.
  • Conduct collection activities.
    • Collect reports from employers.
    • Determine appropriate collection actions to obtain delinquent tax reports on accounts.
    • Conduct complex account review.
  • Ensure employer liability compliance under Title 50.
  • Assist Legal Appeals Unit in representing ESD before the Office of Administrative Hearings (OAH).


Required Qualifications:

A Bachelor's degree which includes a minimum of 12 semester or 18 quarter hours of college-level accounting AND two (2) years of professional accounting or auditing experience.

OR A combination of education and/or relevant experience equal to six (6) years, and including a minimum of 12 semester or 18 quarter hours of college-level accounting. 

Additional professional-level accounting or auditing experience will be substituted, year for year, for education except for the 12 semesters or 18 quarter hours of college-level accounting.

NOTE:  Only accounting courses transferable to a Washington State degree granting institution will be acceptable as equivalent college-level accounting.

OR One year as a Tax Specialist 2 - within ESD AND a minimum of 12 semester or 18 quarter hours of college-level accounting.

Supplemental Information

Please attach a resume, letter of interest and a copy of your college transcripts to your on-line application (through the Add Attachment(s) field).

  • A resume will not substitute for the "work experience" section of the application.
  • Applications with comments such as "see attachments" in the supplemental question responses will be considered incomplete.

Other Information
  • Final external candidates must be able to pass an Unemployment Insurance (UI) Fraud check.
  • This recruitment may be used to establish a qualified pool of Tax Specialist 3 candidates for agency-wide vacancies in the next six months.
  • The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.
  • If you are having technical difficulties creating, accessing or completing your application, please contact or (360) 664-1960 or toll free (877) 664-1960.

Veteran's Preference
Applicants who meet the minimum qualifications and wish to claim Veteran's Preference must attach a copy of their DD214 or other verification of military service.  Please black out any personally identifiable data such as social security numbers.

Thank you for your service!

Modern Workplace
ESD's employee engagement continued to trend upward in 2018 as we developed programs to improve the employee experience. We are diligent and remain focused on creating a modern workplace designed to meet the needs of a changing workforce. We have wellness programs, telework policies and flexible schedules. We're working to update our facilities all over the state to enhance both the client and employee experience. 
Opportunity for All
The Washington Employment Security Department is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Please include your name and preferred pronouns in your application, to ensure we address you appropriately throughout the application process.

More than Just a Paycheck
Washington State offers one of the most competitive benefits packages in the nation. Beyond the traditional benefits such as insurance, retirement, and related benefits, we offer Flex Spending Accounts, Dependent Care Assistance, Deferred Compensation and so much more. We take work life balance seriously and many of our offices offer flexible work hours with a wider variety of shift and schedule option to assist in this.

For specific questions about this position, contact Jeanette Nelson at 360-902-9544. You can also email us at, or contact Washington Relay Service 711 if you are a person with a disability needing assistance in the application process, if you need this job announcement in an alternate format, or with general questions about this opportunity.