State of Washington

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IT Contracts Specialist

at State of Washington

Pay: $66744 to $89772/year
$66744 - $89772
Posted: 11/21/2019
Job Reference #: 2610927

Job Description

Overall Job Objective


Special note: In accordance with WAC 357-19-195, employees who left classified service to accept exempt employment have the right to return to the highest class of position in which the employee previously held permanent status, or to a position of similar nature and salary, provided the employee was not terminated from an exempt position for gross misconduct or malfeasance.
The Office of Financial Management's (OFM) mission is to support and improve government on behalf of all Washingtonians. As an employee of OFM, you will be part of a team of dedicated professionals that works every day to fulfill this mission by providing vital information, fiscal services, policy support and technology services that the Governor, Legislature and state agencies need to serve the people of Washington.
The Legal & Legislative Affairs (L&LA) Team provides procurement and contracting services for OFM, the Governor's Office, and agencies and commissions that are statutorily attached to the Governor's Office; for example, the Office of Regulatory Assistance and Innovation, the Education Ombudsman, the Women's Commission, Office of Corrections Ombuds and Results Washington. The L&LA Team also provides procurement and contract training and contract reporting, represents OFM on related committees, and participates or leads other activities related to procurement and contracting.
This position will perform senior level procurement and contract work delegated from the Assistant Director requiring the incumbent to use expert judgment and understanding of procurement and contract laws, policies and best practices in advising customers on procurement and contracting for goods and services, including information technology (IT).  This position must have a cross disciplinary understanding of state contract laws and policies, intellectual property laws and protections, IT operations, and business and financial aspects of the OFM IT systems.  This position specifically requires an understanding of the interdependencies of the authorizing and operating authorities related to IT procurements and contracts, both at the state level and within OFM.
This position will provide technical assistance and strategic planning skills for procurements and contract activities as needed, including but not limited to complex IT solutions with varied methods of delivery, software licenses and software as a service.  This position will be responsible for procurements and contracts of complex IT projects and systems, work with technical IT staff to define/build/execute performance based statements of work, milestone based payment schedules, as well as participate in vendor negotiations of complex contracts and license agreements.
This position will also interact with representatives of business to agree on terms of contracts; ensure compliance with terms of contracts, agreements, licenses, etc., and obtain timely delivery of goods or services at the most reasonable prices; coordinate contract negotiation work with efforts of other units in need of services if applicable; and advise customers on contract terms and conditions.
This position must be able to manage multiple complex projects, coordinate with multiple parties, and meet numerous deadlines.
Why Work for OFM?
  • Dynamic, high-performing agency
  • Opportunities to have a positive, statewide impact
  • Support for employee growth and development
  • Modern work environment
  • Mobile and flexible work opportunities
  • Infants at Work program
  • A commitment to organizational health and wellness
  • Work/life balance
  • A comprehensive benefits package
Position Duties
  • Develop and negotiate well-written, thorough, transactionally relevant and structurally effective performance based contract documents, including but not limited to base contract documents, statements of work, amendments, interagency agreements, service level agreements, and other documents with other state agencies, federal agencies or private vendors/consultants.
  • Interact effectively with internal and external agency program staff and contractors to ensure clarity and efficiency in the procurement and contracting process.  Include both short and long-term program and technical needs when developing the approach to procurement and contract outcomes.
  • Conduct highly complex competitive procurements utilizing appropriate procurement methods, designing effective evaluation methodologies for each transaction and working closely with program staff to ensure clear documentation of requirements.
  • Coordinate all aspects of procurement and contracting needs for assigned projects.  This includes, but is not limited to developing or assisting in the development of specifications/requirements and evaluation strategies; determining appropriate terms and conditions and appropriate advertising requirements and strategies; ensuring project funding approval has been obtained; coordinating vendor debriefings; handling and may have authority to decide or make recommendations on protests; and negotiating, finalizing and distributing contract documents.
  • Assist program managers in enforcing contract terms and conditions directly with contractors.  When notified by the contract manager of issues, review contractor performance and evaluate compliance with contract terms, and identify areas of noncompliance requiring correction or other necessary action, and create an actionable plan to resolve the issues.
  • Ensure procurement and/or contract related issues are escalated and resolved appropriately.
  • Collaborate with OFM IT and business staff to conceive, develop and deliver techniques, practices and procedures for licensing administration.
  • Direct and manage contracts for IT systems and applications, including software licenses, subscriptions, and services, from beginning to end, including procurement, development and consultants.
  • Support OFM software asset management efforts to compile and maintain an inventory of software and systems assets for the purpose of tracking their corresponding responsibilities.
  • Advise and recommend contract and license terms and conditions that support business goals, in collaboration with senior management and stakeholders.
  • Assist with developing and implementing all technology purchasing policies, including those related to software.
  • Provide input and recommendations to the Department of Enterprise Services on procurement policy changes and improvements related to IT procurements and contracts.
  • Research and make recommendations on procurement/acquisition processes to acquire technology, including software products and services in the most effective, efficient way.
  • Work with the business unit to develop processes to monitor licenses for compliance with organizational needs and requirements, including followup checks for corrective action.
  • Administer license change management and license closure.
  • Monitor and analyze trends in contractual agreements in order to make recommendations for the future and to identify areas for improvements.
  • Work with the business unit to ensure service delivery is meeting performance based contractual obligations.
  • Create contract modifications to existing contracts, including but not limited to additional software licenses, resources delivery services, software support and upgrades.
  • Analyze trends and market conditions for present and future company requirements of software applications.
  • Resolve issues that arise during the contracting process (disputes, protests, appeals, defaults, liquidated damages, liability and failure to perform).
  • Work with OFM attorneys and the Attorney General's Office to resolve contract related issues. Ensure contract language complies with federal and state law, Department of Enterprise Services and Technology Services Board policies, and agency policies, regulations and guidelines.
  • In collaboration with the team, develop the contract audit process and begin the audit by reviewing materials and interviewing identified staff.
Required Qualifications
  • A Bachelor's degree involving major study in business administration, public administration, business law, commerce, mathematics, statistics, economics or closely allied field from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA).
  • Five years of recent professional level experience developing and leading complex, multifaceted procurement processes and developing, negotiating, administering or terminating highly complex state contracts and licenses for information technology including, but not limited to the following.  Additional qualifying experience may be substituted, year for year, for educational requirements.
  • Experience in developing and coordinating procurements for highly complex services, information technology, and software licensing.                      
  • Experience developing (including original contract terms where necessary) and negotiating complex contracts for services, information technology and software licenses.                                                                         
  • Understanding of Information technology market, product delivery methods, data center and technical operations and legal issues associated with IT industry.
  • Experience with vendor management and delivery methods for IT goods and services.
  • Knowledge of Washington state laws and regulations governing government contracting.
  • Excellent communication skills that include a demonstrated ability to clearly explain objectives, strategies, rules, policies, and/or procedures in a way that ensures understanding and cooperation with diverse audiences.
  • Outstanding customer service skills with experience building and maintaining internal and external customer satisfaction.
  • Attention to detail and highly organized, with a high degree of professionalism.
  • Proven ability to accept personal responsibility for the quality and timeliness of work.
  • Knowledge and experience in understanding IT systems, hardware and infrastructure, software applications, and maintaining current understanding of new IT products, services and delivery methods (cloud services, software as a service, etc.).
The incumbent in this position will need to:
  • Be a team player who can work independently.
  • Possess an ability to manage priorities and use good judgment including the ability to prioritize work while acknowledging demands on staff.
  • Demonstrate critical thinking ability.
  • Be able to maintain confidentiality.
  • Have proven written and verbal communication skills.
Preferred/Desired Qualifications
  • Demonstrated experience in the information technology field (software licensing, hardware or services contracts).
  • Strong knowledge of contract, licensing and data privacy regulations/laws and best practices.
  • Strong familiarity and technical competence with license management software and/or applicable automated systems.
  • Demonstrated ability to effectively present complex information in a manner that is easily understood.
  • Proficiency using Microsoft Word, with a basic working knowledge of Excel and Adobe Acrobat.
  • Knowledge of the Washington state procurement and contract laws, rules and IT systems.

Interested applicants should submit the following:
  1. A letter of interest describing specific qualifications.
  2. A current resume detailing applicable experience and education.
  3. A list of at least three professional references with current telephone numbers.
  4. Personal Data sheet
Please contact Susan Latham at Susan.Latham@OFM.WA.GOV or 360.725.0158

The Office of Financial Management is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, and ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, and disabled and Vietnam-era veterans are encouraged to apply. Persons needing accommodation in the application process, or who wish to receive this job announcement in an alternative format, may call 360-725-0158 or the Telecommunications Device for the Deaf: 711 Relay.