State of Washington

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Human Resource Consultant Assistant 2 or Human Resource Consultant Assistant 1 In-Training to a 2

at State of Washington

Posted: 11/8/2019
Job Status: Full Time
Job Reference #: 2586322
Keywords: office

Job Description

Overall Job Objective


Human Resource Consultant 2 or Human Resource Consultant 1 In-Training to a 2
Human Resource Assistant
Human Resources and Administration Office
Tacoma, WA
**To be considered for the first round of interviews you must have your application in no later than 9:00 am, October 7, 2019**

**This announcement is an open continuous recruitment and will remain open until the position is filled.**

Washington is America's Top State according to U.S. News (2019) and we provide one of the most competitive benefits packages in the nation.  Here at the Washington State Historical Society (WSHS), we believe that your voice matters.  We value our employees and offer flexible schedules that respect your work/life balance.  In addition, WSHS is a diverse state agency dedicated to partnering with communities to explore how history connects us all.

The Washington State Historical Society is seeking a highly motivated and qualified individual to fill the role of Human Resource Consultant 2 ($3198-$4161) with in the Human Resources and Administrative Support Office.  This position may be filled at the Human Resource Consultant 1 ($2781-$3593) level with an in-training plan to get to the Human Resource Consultant 2.

The Human Resource Consultant Assistant 2 provides direct support to the Director of Human Resources & Administration (DHR&A).

This position is the first point of contact that provides professional, responsible, competent, compassionate customer service.  Responsible to prioritize, plan, coordinate and implement the work assigned, requesting input from the DHR&A when necessary.  This position also provides technical assistance in the areas of contracts/procurement; public records; archives; and other areas as needed.


Human Resources
- Collect & develop labor relation strategy and implementation with DHR&A; sitting in on grievance, discipline and WFSE/Shop Steward meetings.
- Processing timely and accurately personnel/payroll actions utilizing HRMS to code and key information, key date adjustments, prepare reports as requested/required, monitor and manage - - Performance Development Plan (PDP) process.Generating and maintaining content of file systems to include Personnel, Payroll, Grievance, Administrative and Position files.
- Respond to requests for information from supervisors, employees, professional agencies and the public, in person, via telephone, and email, in compliance with Collective Bargaining Agreement, agency policies and procedures, state and federal laws.
- Assist employees with employment related problems, providing customer service to walk-ins and through telephone inquiries.  Identify issues and suggest solutions, referring more complex issues to the DHR&A.
- Conduct New Employee orientation, ensuring that presentations include details on all pertinent Human Resources policies and procedures.  Process all employee information to bring them into pay status and assist with the completion of new hire forms.
- Assist with Family Medical Leave (FML) issues, distribute FML notifications and track all data in appropriate log.
- Process all aspects of the hiring procedures and NEOGOV entries; assist supervisors to ensure compliance with all Agency policies and procedures regarding recruitment; assist in the development of recruitment plans for all job class/series.Attend various HR and PPA meetings as needed.

- Work with WSHS's assigned AAG to ensure contract templates are up to date with the latest General Terms and Conditions, etc.
- Assist with coordinating signatures for contracts; creating scanned versions to be stored electronically on the public drive and informing the Contract Manager of its location.
- Back-up the DHR&A with creation of requested contracts utilizing the WSHS contracts filing face sheet.

Public Records
- Create and maintain a public records request log.
- Process requests as required by state statute.
- Work with WSHS staff to ensure all records are collected, redacted and supplied to the requestor in a timely manner.

- Become familiar with Washington State's general records retention schedule and determining WSHS's organizational records to be stored at the WSHS Research Center (RC).
- Answer inquiries from staff regards records retention/destruction.
- Coordinate on-site shredding for records destruction as needed per the general records retention schedule.

- Answer inquiries regarding what items should be sent to surplus and how to make requests.
- Key items into the DES Surplus system to be picked up by DES.  Coordinate pick-up schedule with Exhibits/Support Services staff.
- Provide listing of items entered into DES Surplus system to DHR&A.

WSHS Policy Manual
- Working closely with the DHR&A create/maintain the WSHS policy manual.
- Ensure all information in the WSHS policy manual is up to date per state and federal laws, etc. and organized properly.

HR&DA Schedule/Support
- Manage scheduling of calendar in Microsoft Outlook, providing meeting support, and general administrative support daily.
- Attend meetings with DHR&A and taking notes as needed/requested.


Required Qualifications:

High School diploma or GED certification AND two years of office experience.
Respect and maintain confidentiality.
Strong computer application skills and proficiency in MS Office Suite (Word, Excel, and Outlook)
Demonstrated ability to organize and prioritize workload in an environment with multiple, shifting priorities and interruptions.
Demonstrated ability to research and competently communicate results verbally or in writing.
Excellent communication and interpersonal skills.

Preferred/Desired Qualifications:

Proficiency in Human Resources Management System (HRMS), NEOGOV, and PAY1.
Four years of office experience including at least two years of experience in a human resource or related setting OR equivalent experience.

Supplemental Information

We are committed to hiring individuals who posses core diversity competencies:
Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.  Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.  Respectfully acknowledge people's differences and recognize these differences as important and valuable.  Promote inclusiveness.  Be culturally sensitive and appropriate.  Respect and value diverse backgrounds and traditions. 
Application Process:
Attach to your application a letter of interest explaining how you meet the qualifications of this position and a resume.  If you are unable to attach your resume and/or letter of interest, you may inset them into the "resume text" section of the application.
Include three professional references in the "references" section of the application or include them in your resume.
Please carefully follow the above instructions.  We are looking for evidence in your application materials that you have the education, experience, skills, and abilities indicated in this job posting, so be sure to attach or insert your letter of interest and resume.  The information you provide will be used as a basis for deciding who will be selected for the next step in the process.

Failure to provide this information may result in your application not being considered for this position.
Interviews are anticipated to occur the week of October 7th.

Washington State Historical Society is an equal opportunity employer and does not discriminate on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Human Resources Office at (253) 798-5901. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
Prior to a new hire, a background check will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.