State of Washington

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Human Resource Consultant 4 (In-Training)

at State of Washington

Posted: 11/14/2019
Job Status: Full Time
Job Reference #: 2624469

Job Description

Overall Job Objective


**If you have previously applied for this position you do not need to re-apply

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.

The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.

The Operations Division is the heart of the Office of Secretary of State, supporting the Executive Office and every division through the internal functions of Public Records, Financial Services, Budget, Facilities, and Human Resources. This division serves as a trusted and knowledgeable resource to both its internal and external customers. Its success depends on the expertise of employees who ensure public access to information, protect financial resources, and help develop our most valuable asset: people.

Human Resource Consultant 4 In-Training
Full-Time, Permanent

This position reports to the HR Manager and is responsible for providing expert level guidance and consultation to customers and HR staff in multiple HR disciplines such as classification, compensation, benefits, employee and labor relations, recruitment, training, rule interpretations, FMLA, FLSA, reasonable accommodation and payroll.

This position has an option of a one year in-training at the Human Resource Consultant 3 level and can be filled at either the HRC 3 or HRC 4 level.

Please note: This recruitment could be used to fill multiple openings.
Interviews for this position will be conducted on an ongoing basis. It is in the candidate's best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.


HRC4 level

Provides expert level consultation

  • Provides advice, interpretation and counsel to clients regarding applicable human resource rules, regulations, policies and procedures in areas such as classification, compensation, performance management, grievance resolution, employee and labor relations, reasonable accommodation, layoff and organizational development. Responsible for the most complex issues.
  • Meets with employees and managers at all levels of the organization and regularly represents the HR office and the Office of the Secretary of State at meetings
  • Assesses, plans, develops and implements strategies to promote effective client relations and to resolve problems
  • Investigates, prepares documentation and recommends position on grievances, complaints and appeals; serves as representative in a variety of appeal or adjudicative forums
  • Researches, reviews, recommends, and drafts new policy and policy changes
  • Works with clients and staff proactively to enhance workplace performance
  • Assists HR manager and senior HR consultant with strategy, planning, and implementation of new processes and procedures
Provides HR guidance and support for assigned divisions
  • Performs recruitment process including running layoff lists, posting job, creating a recruitment plan, screening applications, corresponding with applicants, interview assistance, and maintaining records
  • Processes and completes payroll; reviews Personnel Action Requests for accuracy and appropriateness under the applicable law, rule, CBA, or policy, logs and tracks due dates and paperwork that must be returned, completes required data entry and benefit eligibility forms, calculates various date adjustments, sends online new employee orientation, completes appropriate employee letters, inputs payroll entries into payroll system, performs quality review of payroll entry for other HR staff, and runs reports
  • Serves as liaison between division and Department of Enterprise Services for Learning Management System: submits requests for new users, user changes, and removal of users; creates courses in LMS; provides on demand LMS training when necessary
  • FMLA administration: completes and sends appropriate FMLA paperwork and makes FMLA designations or denials in consultation with supervisor if appropriate
  • Reasonable accommodation (RA): completes and sends appropriate RA paperwork and questionnaires: works with health care providers, supervisors, and employee to implement accommodation if appropriate
  • Reviews position description forms and makes allocation decisions on job class
  • In their absence, backs up other HR staff in providing guidance and support to their assigned divisions
Special projects
  • Serves as the HR office expert/lead in one or more disciplines
  • Works on special projects as they arise to meet HR's mission, goals, and deadlines
  • Leads, directs, plans, reviews, analyzes and makes recommendations for accomplishing projects
  • Consults with others in order to accomplish completion of project
  • Provide training and presentations
Miscellaneous activities
  • Responds to routine employment verification inquiries
  • Conducts background checks on employees
  • May represent OSOS on various state-wide committee and task forces
  • As a member of the HR team, opens mail, orders supplies, and files
  • May provide general employee training or presentations to managers and supervisors

HRC3 level 

Incumbent would provide consultation and guidance, but not at the expert level for every HR discipline.  Expert level consultation would be expected in at least 2 of the following subject areas: payroll, recruitment, reasonable accommodation, position description writing and allocation, and/or FMLA.  In addition, incumbent would not be responsible for providing guidance to HR staff in the other HR disciplines that they are not considered to be an expert in.


HRC4 level - Pay Range 59 ($4829-$6344)

Required Qualifications:

  • At least five years of experience providing support or consultation in at least two human resource disciplines; Experience should include at least one year at the expert level for at least one HR discipline and also include independently composing business communications, managing records, and responding to customer inquiries
  • Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position
  • Attention to detail and accuracy
Preferred/Desired Qualifications:

  • Experience practicing human resources disciplines in a government environment
  • Experience as a lead worker or supervisor performing the following tasks: interviewing, hiring, training, assigning and directing work, and evaluating staff or volunteers
  • Knowledge of or demonstrated adherence to current HR best practices
  • Demonstrated ability to successfully convey new ideas and experience in change management
  • Experience with NEOGOV recruitment system
  • Experience using the Washington State HRMS payroll system
  • Experience with Washington State Learning Management System (LMS)
  • Experience with Washington Workforce Analytics; running, creating, or exporting reports
  • Additional human resources experience
  • Degree in human resources

HRC3 level - Pay Range 55 ($4378-$5741)

Required Qualifications:

  • At least four years of experience providing support or consultation in at least two human resource disciplines; Experience should also include independently composing business communications, managing records, and responding to customer inquiries
  • Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position
  • Attention to detail and accuracy

Supplemental Information

Working Conditions

  • Standard core business hours
  • Regular travel to local offices
How to Apply
  • To be considered for this position you must attach a resume and a letter of interest describing how your experience and qualifications relate to the position description and the required and preferred/desired qualifications.
  • You must complete the supplemental questions at the end of this application.  Incomplete responses such as "see resume" will not be considered.  In addition, if the employer you identify in the additional information section is not included on your resume or work experience profile, you will not receive credit.
  • All veterans must include a copy of your DD214 to receive preference in the hiring process.  You must redact your social security number before attaching it to your application.
The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of race, color, national origin, creed, sex, sexual orientation, disability, familial status, marital status, and age. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing this announcement in alternative format, should call (360) 704-7145.