State of Washington

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Communications Consultant 3 or Communications Consultant 2 In-Training to a 3

at State of Washington

Posted: 11/14/2019
Job Status: Full Time
Job Reference #: 2516133
Keywords:

Job Description

Overall Job Objective

Description



Communications Consultant 3 or Communications Consultant 2 In-Training to a 3 - Public Records Specialist
Administrative Operations Division / Public Records Unit
Headquarters
Tumwater, WA
 
**To be considered for the first round of interviews you must have your application in no later than 9:00 am, July 29, 2019**
 
**This announcement is an open and continuous recruitment and will remain open until the position is filled. **
 
The Department of Corrections is seeking a highly motivated and qualified individual to take on the dynamic role of Communications Consultant 3 ($3964-$5205) for our Public Records Unit within the Administrative Operations Division. This position may be filled at the Communications Consultant 2 ($3593 - $4714) level with an in-training plan to get to the Communications Consultant 3. This posting will be used to fill multiple positions, located at the Department of Corrections Headquarters in Tumwater, Washington.
 
Our mission at the Department of Corrections (DOC) is to 'improve public safety'. With a vast number of innovative sustainability programs, and evidence-based practices used to reduce recidivism, Washington State is highly regarded as a strong leader in the field of Corrections. For additional information about our agency, please visit doc.wa.gov.
 
This position supports the vision/mission of the agency by acting as a key communication hub to facilitate internal and external record exchanges. Reporting to the Public Records Program Specialist 4, the Public Records Specialist assists in ensuring compliance with the Public Records Act, RCW 42.56 by disclosing records in accordance with applicable laws.
 
The Public Records Specialist acts as an agency expert on disclosure issues and is responsible for consultation, training, research, and consistency among staff throughout the state.
 
To be considered for this position, please attach the following to your online application:
  • A detailed, chronological resume,
  • Letter of Interest that outlines how you meet the qualifications for this position
  • A minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

Duties

Key responsibilities of this Communications Consultant 3, but are not limited to:

  • Manage Assigned Public Records Workload
  • Meet statutorily mandated deadlines and other self-imposed deadlines with requestors.
  • Maintain a complete and accurate file regarding agency response to a request.
  • Coordinate with appropriate agency staff to gather records responsive to a request.
  • Communicate clearly in writing with both internal staff and requestors to ensure compliance.
  • Use independent judgment and signature in making agency disclosure denial decisions.
  • Track and report hours spent on the requests you are responsible for.
  • Respond to discovery requests related to Public Records Act litigation.
  • Assist other unit members with a 2nd level of review, when needed.
  • Ensure familiarity with applicable Federal Regulations, RCW's, WAC's, polices and news briefs.
  • Serve as a resource to Agency Public Disclosure Coordinator's (PDC's) and Records Staff.
  • Respond to inquiries from agency staff regarding Public Records processes and policy.
  • Identify training needs and assist in developing proposed solutions.
  • Assist with development and delivery of Public Records training.
  • Other duties as assigned

Qualifications

Required:

  • High School diploma or GED equivalent;
  • Knowledge, of the Public Records Act and it's requirements;
  • Willing to review records that may contain violent and/or sexually explicit information;
  • Demonstrated ability to effectively communicate, independently analyze, and weigh the risks versus benefits in decisions and recommendations related to public disclosure issues;
  • Demonstrated organization and time management skills; AND
  • Demonstrated skill in writing professional communications.
 
Preferred:
  • Two years working with the Public Records Act and applying legal exemptions.

Supplemental Information

SUPPLEMENTAL INFORMATION:
 
'The mission of DOC is to improve public safety.'
 
For additional information about the agency, please visit doc.wa.gov
 
IMPORTANT NOTES:

  • Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.  If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  • Phone number AND email address are required for all professional references.
  • All DOC employees are fingerprinted for a criminal history background check.
  • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.  When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
  • This position may be included in a Union Shop.
 
We are committed to hiring individuals who possess core diversity competencies: 
  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
  • Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
  • Respectfully acknowledge people's differences and recognize these differences as important and valuable.
  • Promote inclusiveness.
  • Be culturally sensitive and appropriate.
  • Respect and value diverse backgrounds and traditions.
 
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability. 
 
For questions about this recruitment, or to request reasonable accommodation in the application process, please email dochqhr@doc.wa.gov or call us at (360) 725-8459.  For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.