State of Washington

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Commerce Specialist 3 - Broadband [08545]

at State of Washington

Posted: 12/9/2019
Job Status: Full Time
Job Reference #: 2553715
Categories: Other/General
Keywords: online, parking

Job Description

Overall Job Objective

Description


**This position will remain open until filled. First review of applications is scheduled for September 4, 2019. Applicants are encouraged to apply early, as the hiring authority has the right to make a hiring decision at any time after the initial 7 days posting. 

The Boards Unit within the Local Government Division is seeking a Commerce Specialist 3 to provide advanced professional level financial and technical assistance to Washington's communities and will implement the Public Works Board's (PWB) annual workplan. This position develops, negotiates, and monitors the technical aspects of PWB's broadband programs utilized by local governments, elected officials, private entities, citizenry, technical experts, federal and state governmental program staff, as well as tribal nations.  

At the Department of Commerce, we are creative, collaborative and trusted. We identify opportunities to deliver critical funding and services to strengthen communities, we cultivate an environment in which we continuously learn, and we own our work.

Duties

Provides advanced professional level contract management activities, from inception to closeout (broadband programs).
 
Tasks include:

  • Application of federal/state laws, regulations, and board directives.
  • Monitors contractor compliance with technical aspects of complex contracts, and able to communicate these requirements to borrowers and borrowers' contractors as necessary.
  • Identifies and resolves programmatic, scope of work, or funding condition conflicts, and facilitates/negotiates resolution within state and federal regulations.
  • Ensures implementation of all contractor deliverables are obtained and state and federal requirements are met in a timely manner.
  • Notifies supervisor of discrepancies or issues during contract period.
  • Develops, negotiates, and monitors the technical aspects of complex contracts between PWB and local governments: to include negotiating resolutions to discrepancies or issues arising during the contract performance period.
  • Monitors project and contracts as well as enforcing time lines for construction, repair, and restoration of facilities by alerting clients to key project milestones and guiding them through the time extension, project closure, and contract close out processes.
  • Maintains accurate data in proprietary database and CMS system to including scanning and submitting electronic documents and coordinating data correction with database administrator to ensure accurate and timely data.
  • Develops and maintains cooperative relationships with government, business, industry, community organizations and government officials.
Technical assistance and partnerships
 
Tasks include:
  • Provides advanced level technical assistance to local governments to help them maintain, develop, rehabilitate, construct, etc. infrastructure in support of the state broadband action plan, and other state priorities.
  • Provides outreach and technical assistance to potential clients, stakeholders, and other interested persons on accessing programs administered by the Public Works Board, the Department of Commerce, and other state agencies in support of the state broadband action plan, and other state priorities.
  • Researches programmatic requirements to create and conduct Public Works Board broadband program training, seminar and conference presentations. Develops and maintains relationships with existing and potential applicants, associations, collaborates with organizations (both state and federal), and other stakeholder organizations.
Public Works Board Assistance
 
Tasks include: 
  • Provides staff assistance to the Public Works Board to include, but is not limited to:
    • Staffing Board Sub-Committee
    • Lead Ad Hoc Committees, as needed
    • Work plan development and implementation
    • Workload status reports
    • Research and data synthesis as needed / assigned
    • Other duties as needs dictate
In direct coordination with the Public Works Board Executive Director and Program Manager, coordinates PWB technical assistance initiatives with Office of Broadband.

Qualifications

Required Education

  • A Bachelor's degree in business, public administration, accounting or related field (professional level experience in the above or program/project management may substitute year for year for the degree).
Required Experience
  • Three years of professional level experience with federal/state infrastructure financing; grant and loan administration; research and analysis or communication.
  • Intermediate skill level for MS Word, Excel, PowerPoint, databases.
  • Technical knowledge of Commerce Infrastructure program requirements related to financing, contract management, and compliance.
Required Competencies:
  • Excellent interpersonal skills and the demonstrated ability to build trusting relationships and loyal partnerships with customers, employees, and executive management.
  • Ability to manage multiple projects simultaneously and to participate in multi-stakeholder processes.
  • Accountability--Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets attendance/punctuality requirements.
  • Integrity -- demonstrates a sense of responsibility and commitment to the public trust through statements and actions. Honors commitments and promises.
  • Leadership--Leads through change and adversity, makes the tough call when needed, builds consensus when appropriate, motivates and encourages others.
  • Teamwork--Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.
  • Communication--Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills.
Desired Qualifications:


 
  • Experience working with state or local policy boards.
  • Experience collaborating, working with, and providing technical assistance to stakeholders including local, state, federal, and tribal partners.
  • Proficient in the use of state agency accounting and finance database system and Microsoft Office applications.

Supplemental Information

I want to work for Commerce! How do I apply?
 
In addition to completing the online application and answering the supplemental questions, applicants must attach the following documents to their profile in order to be considered for this position:
 

  • letter of interest describing how you meet the specific qualifications for this position;
  • A current resume detailing experience and education; and
  • A list of at least three professional references.
 
The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified and documentation may be required.

This position is covered by a collective bargaining agreement.

For questions about this recruitment, please contact Lindsey Henderson at 360-725-2652 or Lindsey.Henderson@Commerce.wa.gov. 

Who we are:

At Commerce, we're a little different. But for you, it might just be the perfect fit.  We're a state agency but operate like a business with the understanding we need to know our customer's needs to fulfill them.  Our Olympia offices are open Monday through Friday (flexible schedules are available). Our parking is free and many of our employees bike year round.   

Washington State offers commuting programs, including free, subsidized and reduced public transportation incentives.  There are approximately 300 employees in our agency. We are committed to our work and value balance in our personal lives. We hire people for a position and encourage them to train for growth opportunities.

If this sounds like a good fit for you and you meet the qualifications, we encourage you to apply today!

What we do:

We are the lead state agency charged with strengthening communities.  We administer a diverse portfolio of programs and services, and we support several state boards and commissions.

Our key customers include businesses, local governments and community-based organizations. We also play the crucial role of convening numerous local, state, regional and federal partners and stakeholders, public and private. Together we work to support the Governor's priorities and achieve shared goals and objectives for the citizens of Washington.

Where we work:
 
Commerce's main office is located in Olympia; however we also have locations in downtown Seattle and Spokane.  
 
Olympia
 
As the state's capitol, Olympia is located off Interstate 5 at the south end of the Puget Sound roughly half-way between Seattle and Portland, and less than a two hour drive to the coast, temperate rainforest, mountains, urban city, or farmlands.  With year-round art festivals, parades, theater shows, concerts, and community events, Olympia and its surrounding cities have something for everyone. For parents, it boasts some of the best schools in the nation and the renowned HandsOn Children's Museum.  Home to two universities (The Evergreen State College and Saint Martin's University), Olympia residents also have the opportunity to pursue a degree while working!
 
Spokane

Spokane is located in the heart of the Inland Northwest and is the second most populous city in Washington. The Spokane River runs through the city and beautiful Riverfront Park in downtown Spokane. An array of enjoyable outdoor activities are right out our back door; including ski resorts, white-water rafting, camping areas, hiking trails, lakes, and the Centennial trail. Amazed by the arts?  Show some love to your artistic side with a trip to the Spokane Region.  Broadway performances, intriguing art galleries, world-class museums and powerful stage performances are waiting to be discovered.
 
Seattle

Being surrounded by greenery year round has earned the Seattle the nickname of the Emerald City. Seattle is an exciting urban city surrounded by unmatched natural beauty with a wide variety of outdoor attractions within the city such as Discovery Park and Olympic Sculpture Park. Feel like getting away from the city? Seattle is centrally located surrounded by the Puget Sound and miles of hiking trails within driving distance. Seattle is home to a variety of attractions to include the Seattle Art Museum, Pike Place Market, and historic Pioneer Square. Art and Culture more your style? Seattle is home to more than 100 theater companies, the Seattle Symphony, as well as museums and galleries. Sports enthusiast? Seattle is home to professional football, soccer and baseball teams as well as a variety of collegiate sports to choose from.
 
Additional Information:
 
The Washington State Department of Commerce complies with the employment eligibility verification requirements of the federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment. 

The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may call Human Resources at (360) 725-2650. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.