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Cannabis Task Force Logistics Coordinator (Secretary Senior)

at State of Washington

Posted: 9/12/2019
Job Status: Part Time,Contract/Temporary
Job Reference #: 2538374
Keywords: clerical

Job Description

Overall Job Objective



Keeping Washington Clean and Evergreen

Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We have a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, Ecology is a good fit.

The Environmental Assessment Program (EAP) is looking to fill a Secretary Senior position. This position is located in our Headquarters building in Lacey, WA

The Secretary Senior position reports and serves as a Secretary Senior coordinating logistic for the Cannabis Task Force, performing higher-level secretarial duties, specifically: working with the lead task force chemist to provide support such as coordinating meeting dates, facility reservations, and agendas, coordinating with scientists and policy makers outside of the agency, gathering documentation to be used in the development of a cannabis laboratory accreditation program, serving as a liaison between the task force and the communications team coordination, and assisting the task force lead as needed. 

We are looking for applicants who want to use their strong communication skills and problem solving skills to support EAP. We are looking for someone who is positive, goal oriented, creative, a self-starter, and enjoys diversity.

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability.

To learn more about The Department of Ecology, please visit our website at and follow, like or visit us on LinkedInTwitterFacebookInstagram or our blog.

Local efforts... Diverse people... Statewide impacts 




Ecology's mission is to protect, preserve, and enhance Washington's environment, and promote the wise management of our air, land, and water. Ecology's goals are to prevent pollution, clean up pollution and support sustainable communities and natural resources.

The mission of the Environmental Assessment Program (EAP) is to measure, assess, and communicate environmental conditions in Washington State. 

Some of the key work activities of the Secretary Senior position include:
Serves as the cannabis task force clerical lead: 
  • Coordinates task force meetings, facilities, agendas, and other logistics.
  • Coordinates with scientists and policy makers outside of the agency, gathering documentation to be used in the development of a cannabis laboratory accreditation program.
  • Updates and creates SharePoint pages.
What is this position expected to accomplish:
This position assists the chair and task force leads to ensure deadlines are met and goals are reached by: Supporting teamwork and cooperation in the work environment, being dependable, able to work independently, maintaining data in tracking programs, and maintaining computer skills for scientific writing reviews.

This position requires that a person:
Must be able to work Monday through Friday 8am - 5pm with the possibility of travel, attend various meetings at headquarters and other areas of the state, if needed.
The Culture of the team:
EAP is a program of very diverse, creative, and goal focused individuals. 
This recruitment will remain open until filled. The initial screening will be August 29, 2019.  In order to be considered for the initial screening, please submit an application on or before August 28, 2019. The agency reserves the right to make an appointment any time after the initial screening date.
Please Note: This is a project position that is funded until December 31, 2021.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.



Required Qualifications:

A High School Diploma or GED


Two (2) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.

Formal education will substitute year-for-year for experience.

Why work for Ecology?

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment.

A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s)Public Employees Retirement System (PERS),  Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan ForgivenessTuition Waiver,  Long Term Disability & Life InsuranceDeferred Compensation ProgramsDependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA)Employee Assistance ProgramCommute Trip Reduction IncentivesCombined Fund DriveSmartHealth 

Student debt and how working for Ecology can help
Employees may be eligible for the Public Service Loan Forgiveness (PSLF) Program, which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. See for more details.
*See the Benefits tab in this announcement for more information

Supplemental Information


Application Instructions
In order to be considered, applicants MUST attach the following documents as an attachment to their application:
  • A cover letter describing how your experience, skills and abilities meet the required/desired qualifications of this position.
  • A resume outlining your professional clerical and customer service experience.

Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.
Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume", may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."

Other Information
If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.

If you have specific questions about the position, please email Melissa Love at:  Please do not contact Melissa to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.