Highline Public Schools

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Office Assistant III

at Highline Public Schools

Posted: 8/15/2019
Job Reference #: 2019-7513
Keywords: clerical, office

Job Description


Job Number:2019-7513
Office Assistant III
Tyee High School
0.000
FTE:
6.00
Hours Per Day:
Position Type: Regular
Start Time:
End Time:
Salary: $18.57 - $20.31
08/25/2019 - To be considered for this position, please submit a completed
Closing Date:
online application and upload required documents on or before this date.
Additional Information: This is a split position: 6hr Office Assistant III and 2hr Para-PBIS. If interested,
please also apply to the para-PBIS position (#7514).
Prefer strong communications, webmaster ability, strong organizational skills,
ability to multitask
Check for additional Information
JOB TITLE:
OFFICE ASSISTANT III

GROUP:
Teamsters III LEVEL: 13

FLSA STATUS
: Nonexempt WORK DAYS PER YEAR: 180, 200, 220 HOLIDAYS: 11 or 12 dependent on assigned calendar

SUMMARY:
The office assistant III provides coordination and facilitation of activities at their location. These positions act as a liaison between the students, staff, and community.

CONTEXT AND MISSION:
Highline Public Schools serves approximately 19,000 students in the communities of Burien, Des Moines, Normandy Park, SeaTac, Boulevard Park and White Center in Washington State. Starting in the fall of 2012, the Highline community came together to develop a four-year strategic plan outlining the community’s bold goals and big dreams for its children. The plan’s promise is that every student in Highline Public Schools is known by name, strength, and need, and graduates prepared for college, career, and citizenship. The collective commitment embodied in the plan is grounded in the community’s deep belief that Highline students are capable of reaching the plan’s ambitious goals and is driven by students’ aspirations for their future. The instructional vision articulated in the plan is organized around Four Pillars that guide professional and organizational practices: * Equitable access to rigorous, standards-based instruction. High-quality instruction for all students. * Results-focused professional learning and collaboration. Investing in our people so they continuously fine-tune their craft and grow in their profession. * Strong partnerships with families and community. Schools can’t do it alone. We are better when students, families, community and educators work hand-in-hand. * A culturally responsive organization. Our diversity is a strength and an asset. We are committed to equity, excellent service for all, and continuous improvement.

ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Provides clerical support. * Answers phones, meets and greets public, provides information. * Types a variety of documents. Proofreads work. Distributes completed copies. * Maintains calendars, schedule meetings and meeting rooms. * Enters and compiles data, maintain records and databases, prepares reports. * Assists with the maintenance of files and records. * Operates a variety of office equipment which can include two-way radios, multi-line telephone system etc. * Trains or provides work direction to less experienced and skilled classified employees. * Maintains community contacts related to student and school achievement. * Receives, sorts, and distributes incoming mail and packages. Signs for incoming materials. * Performs a variety of general office work such as filing, copying, order and inventory of supplies, maintaining equipment repair requests, etc. * Send and monitor email traffic.

JOB DESCRIPTION:
OFFICE ASSISTANT III Depending on the assigned location: * Manage childcare center when coordinator is at other locations or absent. * Assist in the development and implementation of instructional and non-instructional programs, curriculum and/or family resources activities. * Ensure compliance with minimum licensing requirements and/or Federal, State, and HSD regulations. * Locate and share resources to support student and family involvement in school. * Collect, compile, and disseminates information about instructional programs to students, families, and staff. * Provide first aid medical care if necessary. * Operate computerized attendance system. Maintain and update student attendance records. Enter data prepare daily absence lists. Alerts principal of attendance problems. * Admits students who have been absent, arrive late, or leave school early. * Prepare, audit, and generate mandated attendance reports. * Review absent excuses and ensure authenticity of signatures. Confronts students if necessary. Maintains attendance files of written excuses. * Informs counseling office of suspended/expelled students, and any homework requirements. * May generate and maintain BECCA (Truancy/Runaway) records. Provide clerical support for mandated reports. * Explain State and District regulations governing attendance. * Provide assistance to the registration process, organizing material, providing information to students, filing and retrieving information and assisting in maintaining enrollment reports. * Arrange for assignment and release of substitute personnel in coordination with the Guest Employment Office. * Maintain ASB and general building ledgers. Collects monies, prepares and makes band deposits. * Process free and reduced lunch applications. Sell lunch tickets and write receipts. * Oversee the use of the school site building. Monitor use of keys. * Maintain payroll timekeeping records at location. * Requisition, receive, account for, inventory, and distribute school supplies. * Monitor functional activities to ensure compliance with Federal, state, and HSD regulations. * Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

MINIMUM QUALIFICATION
: Education and Experience High school diploma Three years clerical experience



PREFERRED QUALIFICATIONS:
:
School district experience Previous experience working with children

CONDITION OF EMPLOYMENT:
Criminal background clearance First Aid/CPR certificate within 90 days of hire Highline Public Schools **O13OA10 Office Assistant III Page 2 of 4

JOB DESCRIPTION:
OFFICE ASSISTANT III

KNOWLEDGE OF:
Principles and practices of assigned program Financial and statistical recordkeeping Modern office practices and procedures Modern office equipment including microcomputers and related software School attendance records policy and practice Local community and businesses School board policies and procedures

ABILITY TO:
Communicate effectively verbally and in writing Operate a microcomputer and related software Maintain effective working relationships with individuals and groups in a multicultural and diverse community Work collaboratively with school and central office administrators, parents, and community members Demonstrate keyboarding skills Operate general office equipment Provide technical leadership Provide work direction to others Perform arithmetic calculations quickly and accurately Comply with school board policies and follow administrative procedures

REPORTING RELATIONSHIP:
Principal, Department Administrator, or designee

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, and occasionally required to stand, and walk. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near a video display. The noise level in the work environment is usually moderate. Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee. Highline Public Schools **O13OA10 Office Assistant III Page 3 of 4

JOB DESCRIPTION:
OFFICE ASSISTANT III

CLASSIFICATION HISTORY
Transferred from old to new job description format, 2017.07.06 Updated by Human Resources, 2010.08 Created by Human Resources, 2010.06 Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in admission, access, treatment, or employment in education programs or hiring practices on the basis of race, creed, religion, color, national origin, age, sex, sexual orientation including gender expression or identity, marital status, honorably-discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. This holds true for all students who are interested in participating in educational programs and/or extracurricular activities. Any person having inquiries should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, Civil Rights Act (employees), and Title IX: Chief Talent Officer, 206.631.3121, titleixofficer@highlineschools.org; Civil Rights Act: Executive Director of Student Support and Family Engagement, 206.631.3100, 206.631.3100, civilrightscoordinator@highlineschools.org; Section 504 of the Rehabilitation Act- Director of Health and Social Services, 206.631.3011, 504coordinator@highlineschools.org Highline Public Schools **O13OA10 Office Assistant III Page 4 of 4

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