Fred Hutchinson Cancer Research Center
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Administrative Assistant II
at Fred Hutchinson Cancer Research Center
- Job ID
- Regular Part-Time
- Fred Hutchinson Cancer Research Center
- Administrative Support
Cures Start Here. Fred Hutchinson Cancer Research Center (Fred Hutch), home of three Nobel laureates, is an independent, nonprofit research institution dedicated to the development and advancement of biomedical research to eliminate cancer and other potentially fatal diseases. Recognized internationally for its pioneering work in bone-marrow transplantation, Fred Hutch’s five scientific divisions collaborate to form a unique environment for conducting basic and applied science. The Fred Hutch, in collaboration with its clinical and research partners, Seattle Cancer Care Alliance, the University of Washington, and Seattle Children’s, is the only National Cancer Institute-designated comprehensive cancer center in the Pacific Northwest. Careers Start Here.
The Administrative Assistant position is housed in the Office of the Director (DO), which provides strategic scientific leadership, administrative direction, and oversight of critical infrastructure necessary to make the elimination of cancer and related diseases possible. The DO houses the President and Director, Executive Vice President and Chief Operating Officer, and Executive Vice President and Deputy Directors.
The Administrative Assistant will assist with day-to-day office operations. This position will work independently in performing responsibilities and be comfortable as part of an interactive administrative team that will work very closely with the executive support team. Strong skills in multi-tasking, communication, organization, and attention to detail are critical to this position.
**This position is a 30 hour a week, benefits eligible role.
- Provide daily office coverage; answer the main line, greet guests and visitors, and triage general inquiries for a seamless customer service experience.
- Assist Director’s Office staff with incoming calls for the executives, providing technical assistance, preparing for meetings. Meeting support includes, but is not limited to scheduling, space acquisition, communication with attendees, preparing materials, and day of logistics.
- Daily monitoring of DO inbox, coordination with Director’s Office staff to prioritize and direct requests to other offices and divisions as needed.
- Assist acquisition, maintenance, storage, and supply of Director’s Office equipment and supplies. This includes providing technical troubleshooting for equipment issues (computers, printers, copier, etc.) and software. Collaborate with IT Helpdesk to resolve more complex equipment issues.
- Support content management on DO CenterNet webpage and SharePoint site.
- Process and track invoices, processing expense reimbursements, preparing expense documentation, and Pro-Card reconciliation.
- Provide support for Director’s Office events. This includes, but is not limited to, scheduling, space acquisition, communication with attendees, preparing materials, and day of logistics.
- Implement policies and procedures related to the office, administration, and special projects under the direction of the Director’s Office Executive Assistants.
- Schedule travel as needed, including itinerary preparation.
- Provide coverage for team members as appropriate for level of responsibility.
- Other tasks as assigned.
Key Skills and Abilities:
- Comfortable working in a fast-paced and complex environment
- Strong organizational skills
- Strong computer and word processing skills and proficiency with a variety of software packages including Microsoft Office, Skype and WebEx or another online meeting and document sharing tool
- Flexibility and adaptability
- Careful attention to detail
- Ability to work independently and in teams
- Outstanding interpersonal skills
- Strong communications skills
- Solid integrity
- Proven ability to use discretion and good judgement with highly sensitive and confidential information
- Positive attitude and sense of humor
- Bachelor’s degree or 4+ years of relevant work experience
- Significant meeting scheduling and coordination experience
- Ability to plan and anticipate program needs
- Experience with Adobe suite preferred.
- Experience supporting senior leadership with multiple affiliations
- Experience working with research and/or medical professionals/faculty